The appeal of multitasking is enticing, no doubt. It may seem like a brilliant idea to attend a meeting while driving, have a reality TV show playing in the background while working, or check emails while listening to a podcast. You might believe that you’ve mastered the art of juggling multiple tasks simultaneously. However, the truth is that you are likely falling into a trap. Research indicates that our perceived ability to multitask far exceeds our actual capability. According to time management strategist Kelly Nolan, only 2.5% of people can successfully multitask. This means that there’s a high probability that you, the person reading this, cannot multitask without a decline in performance on the tasks at hand.
So, when does multitasking hinder rather than enhance our productivity, and what can be done about it in a work environment that values efficiency? Here’s what the experts have to say: Multitasking makes tasks take longer. Licensed psychologist Jenna Brownfield explains that multitasking is less efficient than focusing on one task at a time, often resulting in tasks taking longer to complete or containing more errors. Our brains are not wired to handle multiple tasks simultaneously, leading to slower processing when switching between tasks.
Additionally, multitasking can lead to increased levels of stress and anxiety, according to various studies. The feeling of being scattered and less focused is a common outcome of multitasking. Conversely, solo-tasking allows for deeper focus and increased productivity. Despite these drawbacks, some individuals find multitasking energizing and stimulating. For them, the drawbacks are a trade-off for a more engaging work experience.
If you find that multitasking is not benefiting you, it’s essential to listen to your body and mind. Making mistakes due to rushing or experiencing physical symptoms are signs that multitasking may not be working for you. It’s crucial to respect your own needs and capabilities rather than forcing yourself to multitask if it does not suit you.
“Thoughts may start racing or your body might feel restless,” notes Brownfield. If this sounds familiar, perhaps it’s time to try solo-tasking. So, what’s the most effective way to take a break or make your multitasking more purposeful? “Brief breaks to refocus and center yourself can make a significant difference,” says Brownfield. “Taking just 10 minutes to step away from your tasks, breathe deeply, and then return can be very helpful.”
Nevertheless, there are situations where multitasking is unavoidable – a reality many parents or caregivers face. “I frequently use timers on Alexa in my kitchen,” shares Nolan. “If my 3-year-old needs me while I’m preparing her dinner, I’ll set a two-minute timer to remind me to return to the stove when it’s time to stir. Don’t expect your brain to perform both tasks (cooking and child-caring) effectively simultaneously. Give yourself a hand.”
However, when possible, try to steer clear of multitasking. “It’s important not to mistake multitasking with having numerous commitments, projects, or roles to fulfill,” explains Marshall. “It’s akin to traffic management. To concentrate on moving one thing forward, something else must be paused. We are more productive when we can strategically shift our focus between these elements – and allocate time to step back and assess the bigger picture – instead of attempting to juggle everything simultaneously.”
